Board portals provide an online repository for all board information which allows directors to access the latest and relevant information from any location. They can then prepare for meetings, handle their duties and collaborate with colleagues on projects. Board members can be authorized to sign documents using digital signatures. This will eliminate the need for costly printing and distribution.
The implementation of a board portal can help companies save money and time while increasing their efficiency and effectiveness. It is essential to consider the specific requirements of your business when selecting a board management solution. Ensure you choose a vendor who offers competitive pricing alongside solutions that satisfy the needs of your board.
In the past, Boards would receive board meeting packets in the form of paper via courier, which would take days to be delivered and opened. A board portal can reduce the amount of time required to a few hours, and can send agendas, presentations, reports and other materials to attendees in a matter of minutes. The portal for board members can what is a board portal be used to host video-telephony meetings and provide a single experience for the directors.
It is important that the portal used by the board is secure. This includes features like encryption of data and password complexity controls, as well as tracking user activity to reduce the possibility of unauthorized access. It must be able to demonstrate conformity to industry standards like ISO 27001 and SOC 2 certifications, with facilities that provide physical, procedural and staff security measures.